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Definition: Collaboration tools

What are collaboration tools?

Online collaboration tools are apps, software programs, or platforms that help businesses and their people streamline the creative process, and work together more effectively, and efficiently. Otherwise known as team collaboration tools, they enable managers and employees to assign tasks, update on progress, report on outcomes and generally improve workflows and communication, both internally and externally.

Popular types of collaboration tools for business include project management applications, remote conferencing platforms, digital asset management (DAM) systems, web-based tracking tools, and messaging apps.

The best collaboration tools increase productivity, enhance creativity and make sure that every stakeholder knows exactly what they need to do and when. They make accessing and working on documents, projects, and digital templates a breeze. They help organizations of all shapes and sizes manage resources and projects more effectively and ensures everyone is working within the correct brand guidelines.

With more and more teams working remotely, collaboration tools can mean the difference between a successful project and a failed one. Check out our top 10 tips for remote collaboration here.

What are the benefits of collaboration tools?

Easier to work remotely
Even in the before times, working remotely was becoming more and more popular and accepted. Now, with hybrid teams based both in and out of the office, collaboration tools make it easy to remain connected and productive. Not only that, enterprise software implementation has gone remote too. Find out more about remote onboarding for DAM in our free guide.

Improved security
The best online collaboration tools use highly secure cloud storage, but not all collaboration tools have the same strict security measures (see ours here.) When your data is stored locally, it’s at risk for cybercrime and theft. Use cloud collaboration tools with ISO certifications because this signifies the company complies with data protection acts mandated by governments.

Boosts employee productivity and satisfaction
When your employees have the best tools to do the job, they are going to be more happy and productive. Collaboration tools make communication internally and externally a lot more easy and pleasurable. Employees can be confident about their responsibilities and are able to keep up to date with requests. This helps them manage their workload better and gives them more time to develop and grow.